Stop Answering “When’s My Payment?” on WhatsApp.
Give your vendors a self-service login. They check PO status, track payments, submit invoices, and reconcile GST — without messaging your team.
Book a CallYour Procurement Team Answers These Every Day
Every one of these is a productive hour lost.
Sharma Steel Suppliers
“Has my PO been approved?”
Patel Fasteners
“When will my payment be released?”
Gupta Packaging
“Why was my invoice rejected?”
Mehta Chemicals
“My GSTR-2B doesn't match — can someone check?”
All of these disappear with the Vendor Portal.
Vendors self-serve. Your team focuses on procurement, not queries.
What Vendors Get
A clean, mobile-friendly portal your vendors can use without any training.
PO Visibility & PDF Download
Vendors see all their purchase orders — pending, approved, and closed. Download PDFs anytime without calling your team.
Invoice Submission in Portal
Vendors submit invoices directly through the portal. Your team reviews and approves — no more email attachments and WhatsApp photos.
Payment Tracking with UTR Reference
Every payment visible with UTR number, date, and bank reference. Vendors stop asking because they already know.
Delivery Scheduling & Dispatch Confirmation
Vendors confirm dispatch dates and upload e-Way Bills directly in the portal. You receive updates without phone calls.
GST Reconciliation View
Vendors see their GSTR-2B match status in real time. Discrepancies are flagged automatically — no manual reconciliation calls.
Communication Log
All queries, responses, and documents in one thread per vendor. Replaces scattered WhatsApp conversations with a searchable audit trail.
What You (the Manufacturer) Get
Three outcomes that directly improve procurement efficiency and compliance.
Fewer Inbound Calls
Vendors self-serve for PO status, payment timelines, and invoice queries. Your procurement team handles exceptions, not routine updates.
Faster Invoice Approvals
Structured invoice submission means fewer rejections for missing fields. Approvals happen in the portal with a complete document trail.
Cleaner GST Reconciliation
Vendors fix GSTR-2B mismatches before your filing deadline. ITC claims are clean and your audit risk drops.
Who This Is For
The Vendor Portal makes the biggest impact when you have regular PO cycles with multiple suppliers.
Auto component manufacturers with tier-2 vendors on regular PO cycles
Industrial equipment manufacturers managing 15–100 suppliers
Packaging manufacturers with frequent repeat POs
Any manufacturer where your procurement team spends 30%+ of their day answering vendor calls
Minimum threshold
Works best with 15+ active vendors on regular PO cycles. Fewer than 10 vendors rarely justify a dedicated portal.
Ready to Clear Your Procurement Team’s Inbox?
Book a call and we’ll show you how the Vendor Portal integrates with your FactoStack procurement module.
Custom pricing based on vendor count.
Book a Call